For au pair & exchange agencies
AI-powered HR Infrastructure for exchange programs.
Built for exchange and au pair agencies. Cluvay runs automated check-ins, analyzes responses, and generates report summaries
AI Risk Scoring
AI-Powered Report Summaries
Weekly Wellbeing Check-Ins
Book a Demo
See How It Works
GDPR-ready
Built with agencies
Agency Dashboard
Live · 247 participants
High-risk alerts
7
this week
Sofia M.
82
Luca P.
71
Aiko T.
64
AI Report Summary
Sofia reports increasing tension with host family — recommend coordinator check-in within 48h.
Risk · Elevated
Week 6
Check-in completion
This week
Avg. completion
94%
Host Family · Berlin
The Hartmanns
Wellbeing
88/100
↗ trending up
AI Risk Scoring
Early Detection
Weekly Check-Ins
Case Management
Built for Agencies
GDPR Ready
Cluvay
AI Risk Scoring
Early Detection
Weekly Check-Ins
Case Management
Built for Agencies
GDPR Ready
Cluvay
AI Risk Scoring
Early Detection
Weekly Check-Ins
Case Management
Built for Agencies
GDPR Ready
Cluvay
Cluvay · 2026
Early Detection System
Field signal · live
The signals are always there.
By the time a placement breaks, the warning was already weeks old. Cluvay catches it the moment it shows up — not the moment it fails.
See How It Works
/// 02 — The Problem
Built with & for
Au Pair Agencies
Exchange Programs
Host Families
Coordinators
Compliance Teams
03 — Platform in action
One platform for complete visibility.
Every exchange student, au pair, and host family — one source of truth that surfaces risk before it becomes a rematch.
01 — Participant Check-In
Twenty
seconds.
A 2-minute weekly wellbeing form. Sent automatically. Parsed by AI.
Week 6 · Monday
Hi Sofia — quick check-in?
How are you feeling this week?
Do you feel safe in your placement?
Anything we should know?
Open form →
02 — Agency Dashboard
Risk at a
glance.
Flagged reports, risk indicators, every participant's status — all in one view.
S
Sofia M.
Wk 6 · High risk
L
Luca P.
Wk 4 · Med risk
A
Aiko T.
Wk 9 · Med risk
M
Marco R.
Wk 3 · Low risk
03 — Host Family Portal
No more
email chains.
Host families track placement progress and submit concerns directly — coordinators see everything in context.
The Hartmann Family · Berlin
Submit a concern
Goes straight to coordinator
/// People behind the metrics
Behind every score,
a real person.
Au pairs, exchange students, and host families — far from home, navigating new routines. Cluvay quietly listens so coordinators can show up at the right moment.
247
active participants tracked weekly
94%
check-in completion average
7d
earliest signal vs. rematch event
Au Pair · Week 6
Sofia · Berlin
Risk · Elevated
Detection
7–14
day window invisible to manual check-ins
Host Family · Berlin
The Hartmanns
Wellbeing
88/100
↗ trending up
04 — Features
Built for real programs.
AI Risk Scoring
Every response evaluated for placement-failure signals in real time.
AI Report Summaries
Multi-week patterns distilled into one paragraph a coordinator can read in 30 seconds.
Weekly Check-Ins
Two-minute wellbeing forms sent automatically — no chasing.
Incident Reporting
Structured incident capture with timeline, evidence, and ownership.
Case Management
From first signal to follow-up, every case is documented in one thread.
Role-Based Access
Coordinators, supervisors, and host families see exactly what they should.
High-Risk Alerts
Instant pings the moment a participant crosses your agency's threshold.
Agency Dashboard
Every participant, every status, every flag — one screen.
Agency-Controlled Invitations
You decide who joins. No public sign-ups, no rogue accounts.
/// 06 — Weekly Check-In
Twenty
seconds. That's it.
Automated forms capture wellbeing, stress, and placement safety — sent every Monday, parsed by AI, queued for the coordinator before a coffee gets cold.
/// Preventable
66.6%
of rematches were preventable — host families say earlier detection would have changed the outcome.
/// Intervention gap
Without system
Weeks late
With Cluvay
Days
14.4% of conflicts get noted while addressable — every week matters.
05 — How it works
From signal to follow-up.
Five steps from onboarding to documented resolution — built around how real coordinators work.
Step 01
1
Agency onboards participants
Invite au pairs, students, and host families with controlled, role-based access.
Step 02
2
Weekly check-ins completed
Two-minute wellbeing forms go out automatically. Reminders happen for you.
Step 03
3
AI detects elevated risk
Responses are scored for wellbeing, safety, and placement-fit signals.
Step 04
4
Agency reviews flagged cases
Coordinators get a triaged queue with AI-written summaries and context.
Step 05
5
Follow-up documented
Actions, conversations, and outcomes captured in a single case thread.
06 — ROI
See how much rematches are costing your agency.
Drag the slider to your active participant count. We'll show your annual exposure and how much Cluvay's early-detection can recover.
Active participants
Per year
250
participants
25
500
1000
2000+
Rematch rate
12%
Avg. cost / event
$4,200
Preventable
66%
Annual cost at risk
$126,000
~30 rematches at $4,200 each
Recoverable with Cluvay
$83,160
Based on 66% of rematches being preventable with early detection.
07 — FAQ
Common
questions.
What agencies usually want to know before getting started.
Is this a therapy app?
No. Cluvay is an operations tool for agencies. It surfaces wellbeing and safety signals from participants so coordinators can intervene early — it does not provide clinical care or replace qualified support.
Who can see check-in responses?
How does account creation work?
How does risk scoring work?
Can participants delete their accounts?
08 — Get started
Ready to protect your participants?
See Cluvay running on your own roster. A 20-minute walkthrough is enough to know whether it fits how your agency works.
Book a Demo
Contact Us
culvay
AI-powered case management for au pair and exchange agencies. Built so every placement is heard — before it breaks.
Platform
Risk scoring
Check-ins
Case management
Compliance
Company
About
Research
Careers
Contact
Resources
Field study
Playbook
Pricing
Status
© 2026
culvay.com · pitched 2026
Privacy · Terms · Security
culvay
Platform
Research
Pricing
About
Sign in
Book demo